Job title: Project Administration Officer
Job type: Permanent Recruitment
Emp type: Full-time
Industry: Defense and Military
Skills: CDRL management Defence project administration Document control systems
Salary type: Annual
Salary: AUD $120,000.00
Job published: 17-06-2026
Job ID: 38692
Contact name: Cameron Sanders
Phone number: +61412101617
Contact email: cameron@idic.com.au

Job Description

Defined Skillset / Level: Project Administration Officer
Years of Experience: N/A
FTE: 1.0
Security Clearance: NV1
Working Arrangement (Remote, Onsite, Hybrid): Onsite
iDiC Client Name: Amentum
Rate Information: Please contact Talent for Perm rates aligned with this client.
Exclusivity: N/A
Additional Notes: Based in Perth, 40 hours per week
Onboarding Requirements: ID, Working Rights and 2 Completed Reference Checks required at Offer Stage
Permission to Represent (PTR): Please upload a signed PTR, including the role title to the Cover page section after clicking "apply"

POSITION OVERVIEW

The Project Administration Officer plays a key support role within Defence’s Strategic Shipbuilding Agreements Branch. The position focuses on coordinating contract deliverables, managing document workflows, and supporting communication across multiple stakeholders. It operates in a fast paced environment, ensuring accuracy, compliance, and timely execution of key project activities.

ABOUT THE CLIENT

Amentum is a global engineering and technical services provider supporting government and commercial clients across defence, security, infrastructure and environmental sectors. The organisation is known for delivering complex, high assurance solutions in challenging environments, with a strong focus on safety, compliance and operational excellence. Amentum works closely with clients to support critical national capability and long term program delivery.

KEY RESPONSIBILITIES

  • Manage and maintain Contract Data Requirements Lists, ensuring accuracy and timely processing of deliverables
  • Administer and track CDRL and correspondence registers across multiple projects
  • Coordinate and manage technical queries, ensuring they are tracked and resolved
  • Oversee high volume correspondence workflows, including shared inbox management
  • Support stakeholder engagement with Defence, OEMs, contractors and vendors
  • Maintain document control processes using Objective or similar systems
  • Distribute executed documents through secure and approved channels
  • Provide administrative and program support to project teams
  • Monitor deliverables against agreed timelines in a fast paced environment

ESSENTIAL REQUIREMENTS

  • Demonstrated experience in project administration, contract support, or program coordination within Defence or similar complex environments
  • Experience managing CDRLs, registers, or structured documentation systems
  • Strong background in correspondence management, including high volume inboxes
  • Proficiency in Objective or similar electronic document and records management systems
  • High attention to detail with the ability to manage large volumes of information accurately
  • Strong organisational and time management skills
  • Experience coordinating technical queries through to resolution
  • Strong communication and stakeholder engagement skills
  • Ability to manage multiple workflows while maintaining compliance and audit readiness
  • NV1 security clearance

DESIRABLE SKILLS

  • Experience working within Defence shipbuilding or maritime programs
  • Familiarity with contractual frameworks and compliance processes
  • Ability to work effectively in high pressure, deadline driven environments
  • Strong collaboration skills across multidisciplinary teams